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Fri, 19/01/2018 - 17:00

                                Terms of Reference for Developing Training Manual & Facilitating Training of Trainers for DBOCs

 “United for Greater Governance and Participation”: Empowering Rural Communities to Strengthen Local Governance and

Accountability Processes in Koinadugu, Port Loko, Kono, Kambia, Pujehun and Moyamba Districts



About Search for Common Ground

Search for Common Ground (Search was founded in 1982 and has worked in Sierra Leone for nearly sixteen years. Search is an international non-profit organization that promotes peaceful resolution of conflict. With headquarters in Washington DC and in Brussels, Search’s mission is to transform how individuals, organizations, and governments deal with conflict - away from adversarial approaches and toward cooperative solutions. Search seeks to help conflicting parties understand their differences and act on their commonalities. With a total of approximately 800 staff worldwide, Search implements projects in 49 countries, with permanent offices in over 35, including in Asia, Europe, the Middle East, the United States and Africa. 

Overview of the Project

Search and the Centre for Coordination of Youth Activities (CCYA) is implementing  a 3-year grant from the European Union (EU) entitled “United for Greater Governance and Participation: Empowering Rural Communities to Strengthen Local Governance and Accountability Processes in Port Loko, Kambia, Moyamba, Kono, Koinadugu, and Pujehun. The overarching goal of the action is to contribute to increased accountability and citizen’s participation in local decision making around service delivery in rural Sierra Leone. The project started in October 2016 and will end in October 2019. The beneficiaries of the project are 24 local CSOs working in the 6 targeted districts, radio journalists from local radio stations, District Budget Oversight Committees and School Management Committees whose support include training and capacity building to enhance their ability to link citizens to local authorities for the promotion of accountability. Project activities include trainings, SMS and Facebook campaigns, implementation of micro activities, policy dialogues, town hall meetings as well as DBOC and SMC engagement activities.


One of the specific objectives, of this project is to:

Increase the capacity of key local stakeholders to voice citizens' demand for participatory decision-making and accountability processes.

The expected results of this objective are  :

  • ER.2.1: Targeted stakeholders have a better understanding of local governance processes and non-violent advocacy.
  • ER.2.2: Platforms for key stakeholders and citizens to dialogue around accountability and inclusive participation are created

Project Activities                  

These results are archived through the following activities:

  • A.2.1: Training of women’s and youth’s CSOs in non-violent advocacy, local governance and participatory outreach;
  • A.2.2: Training of radio journalists in governance and common ground journalism;
  • A.2.3: Training and support of the District Budget Oversight Committees (DBOCs);
  • A.2.4: Facilitation of “Live on Air” Town Hall Meetings bringing together citizens, authorities and service providers;
  • A.2.5: Facilitation of district policy dialogues on accountability and service delivery.

Consultancy Objectives

Search and CCYA would like to hire an external consultant to develop a training module based on the findings of the baseline survey of the project and in further consultations with the District Budget Oversight Committees (DBOCS). The  module among other issues should  cover topics such as the mandate, roles and responsibility of the DBOCs, the national and local budget processes, budget analysis, participatory budget monitoring etc.

The consultant will conduct a Training of Trainers workshop for DBOC members from each of the project districts. The training is expected to have 24 participants.

One of the outputs of the training is the design of  DBOC Communication Plans  that will inform the execution of  the DBOC Community Engagement Plans.

Geographical Scope

The project’s target areas are: Koinadugu; Port Loko; Kono; Kambia; Pujehun; and Moyamba. The training will take place in all six districts. The exact locations of the training will be agreed upon by Search, CCYA and the Consultant.

Deliverables and Requirements  

The expected consultancy deliverables are:

  • An inception report submitted 5 days after signing the contract.
  •  A proposed methodology with inputs from Search and CCYA.
  • A draft training manual with inputs from Search, CCYA and other relevant stakeholders
  • A final training manual (30 pages maximum excluding appendices)
  • A power point presentation of max 25 slides.
  • A Training of Trainers Workshop
  •  A comprehensive training report encompassing the 6 DBOC Engagement Plans

Timeframe and Budget

Activity / Deliverable


Signature of contract

1 Day

Deliverable: Inception report

5 days

Information compilation

7 days

Writing manual

10 days

First draft of training manual

1 day

Presentation of draft manual to program staff

1 day


3 days

Total number of days

40 days


Requirement of Consultant

Search and CCYA will require the following from the consultant:

  • Proficiency in English and local languages spoken in the target areas;
  • Excellent analysis and writing skills;
  • More than 5 years of experience in budget analysis and capacity building on Budgeting issues at local level in Sierra Leone.
  • Understanding of and experience working on “soft” topics of Human Rights, governance, media and peacebuilding themes would be a strong asset;
  • Conversant with adult learning
  • Ability to be flexible and work within time frame;
  • Experience working with international organizations and NGO would be a plus.

The consultant is required to respect the following ethical principles:

  • Comprehensive and systematic inquiry: Consultant should make use of the most of existing information and full range of stakeholders available at the time of the developing the training manual. Consultant should communicate his or her methods or approaches accurately and in sufficient detail to allow others to understand, interpret and critique his or her work. He or she should make clear of the contents of the training manual.
  • Competence: Consultant should possess the abilities and skills appropriate to undertake the task proposed and should practice within the limits of his or her professional training and competence.
  • Honesty and integrity: Consultant should be transparent with the contractor about any conflict of interest, any change made on the negotiated baseline plan and the reasons why those changes were made.
  • Respect for people: Consultant should respect the security, dignity and self worth of respondents and Search / CCYA programme participants. Consultant has the responsibility to be sensitive to and respect differences amongst participants in culture, religion, gender, disability, age and ethnicity.   

Logistical support, Timeframe and budget

SFCG and CCYA will provide the following logistical support:

  • Background materials (project proposal, project log frame)
  • Provide vehicle during the training processes (at no cost)
  • Printing of materials (at no cost)
  • Provide space with internet facility (at no cost)


To apply please submit the following application package to AND not later than 19th January, 2018. The email should be titled “United for Greater Governance – DBOC TRAINING”.

The following documents should be included in the submission package:

  • Technical offer detailing the methodology and timeframe (maximum 7 pages, max. 1 Mb)
  • Resume of the consultant (max. 3 pages, max. 1 Mb)
  • Financial offer in Excel detailing the budget and all costs expect those outlined in section “Logistical support” as being taken care of by SFCG and CCYA)
  • Three references of organizations who can testify to the quality of the consultant’s work;
  • One sample of previous training manual completed by the Consultant as Lead Trainer (max. 2 Mb)


Submission should be made via email only. No hard copy submission delivered at the office will be taken into consideration.

Send any questions or requests for additional information to Patrick Masuba, with AND in copy, no later than 19th January 2018.