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Finance Officer

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Wed, 27/06/2018 - 17:00

Vacancy Notice


Position: Finance Officer, Assuring Quality in Higher Education in Sierra Leone SPHEIR Project


Project Overview

Assuring Quality in Higher Education in Sierra Leone will bring together the seven higher education institutions in Sierra Leone with two national and three international partners to develop the culture of quality within higher education. The project is funded by the Strategic Partnerships for Higher Education Innovation and Reform (SPHEIR) fund from the Department for International Development, managed by the British Council, Universities UK and PricewaterhouseCoopers.


The Partnership will create an enabling environment for the introduction and delivery of outcome-based education through three interrelated work packages. Firstly, by developing and instituting a system of stakeholder engagement to improve the relevance of curricula. Secondly, by developing and instituting a quality management system both nationally and within institutions to assure and improve the quality of educational and service delivery. And thirdly, by revising and delivering at least eight new curricula across four clusters of subjects. Overall, the project will begin the transformation of the higher education and support the development of the wider economy.


Salary:  Le3,000,000 to Le5,000,000 gross per month depending on experience

Responsible To: AQHEd-SL Project Manager

Responsible For: None

Based: Freetown, Sierra Leone


Role Purpose

To support AQHEd-SL Project in Sierra Leone and support the financial and administrative operations of the project, ensure timely and accurate financial reports from all partners and compliance with financial policies & processes of the fund manager and of the project.


The post holder will be a member of the AQHEd-SL Project coordination team and will report to the AQHEd-SL KCL Project Manager.


Role Profile

  • Utilise the financial reporting structures set up by KCL to ensure that all partners maintain proper accountability of incomes and expenditures;
  • Prepare financial reports for KCL expenditure
  • Undertake financial verification of partners reports by checking that transactions are properly authorized, recorded, have adequate supporting documentation, filled, maintained and can be easily extracted for the purpose of preparing financial statements and audits;
  • Support the project managers and the London KCL team to monitor budgets and expenditures monthly
  • Support the project managers and the London KCL team to prepare budget variation requests where necessary
  • Use the KCL/KSLP online accounting system to keep track of KCL expenditures and undertake financial reporting
  • Prepare and process all relevant payments including salaries, allowances, travel claims, purchase invoices etc in a timely manner
  • Prepare annual financial reports
  • Prepare documents for audit reviews
  • Ensure that all government mandatory taxes are deducted at source and paid over to the National Revenue Authority as required
  • Check and ensure that all procurement processes and expenditures are in accordance with KCL and the fund manager’s procedures;
  • Support the capacity building of partners and help develop their abilities to complete financial reports
  • Develop and maintain financial handbooks for the project
  • Maintain project asset register


Person Specification






A Bachelor’s degree or Higher Diploma in Accounting, Finance, or equivalent;



Professional accounting qualifications such as ACCA or others;



Knowledge and Skills

Knowledge of higher education systems and development



Excellent project management skills



Experience in managing grants from international funding organizations




At least 3 years relevant continuous work experience in a finance and administrative functions



Good knowledge of accounting, financial and administrative procedures in similar environment



Demonstrated experience in procurement and preparation of financial reports and budget variance analysis



Proficiency with automated accounting systems; strong computer skills in word processing and spreadsheet programs (Microsoft Word and Excel)




Personal Characteristics/Other Requirements

High integrity, drive for excellence, attention to detail and good interpersonal skills;



Good communication and analytical skills;



Team player and relationship builder



Flexible and adaptable: willing work irregular hours in accordance with the needs of the role  




To Apply: Submit a cover letter (maximum 2 pages) and CV (maximum 4 pages) to Please include the role title in the subject line of the email.  Applications will be reviewed on an ongoing basis.  Application deadline is Wednesday 27th June 2018 at 5pm.


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