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College Registrar

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Occupational fields: 
Employment type: 
Years of experience: 
Required languages: 
Will be unpublished on: 
Tue, 14/08/2018 - 17:30

Tonkolili District College of Health Sciences is looking for:


College Registrar


Duration: full time

Location: Masanga, Tonkolili District           

Staff Category: Member of TDCHS Management

Reports to: Principal TDCHs

Accountable to: TDCHS Board/ International Boar/ Principal/ Field Coordinator/

HR Manager 

Qualification: Bsc/ MBA/ MSC/ Educational Administration/ Business Admin and Management/ Human Resource Management/ Public Administration. MBA is an added advantage



Tonkolili District Collage of Health Sciences (TDCHS) was established in 2011 by the Masanga Hospital Rehabilitation Project (MHRP) as a Tertiary Institution to educate qualified health staff. The project is designed in line with the Human Resources development plan for the Ministry of Health and Sanitation to assist Sierra Leone, especially Tonkolili District, in its development of a modern health care system, as well as for general development for the district. This September the College will open a Bachelor in Physiotherapy (BSc PT) and 30 students will be enrolled.

TDCHS provides newly modernized facilities: Big light class room with teaching aids, a fully functional multidisciplinary skills lab with new equipment, a large study library and student hostels. The college is located on the hospital compound which gives the students great possibilities for first hand experiences.


Job Summary:

A college registrar maintains the academic record of all students and plans and implements the registration process for classes. He or she works with other administrators to coordinate times and locations for class meetings and resolve scheduling conflicts. Other responsibilities include keeping records of all college classes and curriculum prerequisites, determining students' graduation eligibility, planning commencement activities and preparing information such as honors lists, transcripts and class rankings.

The Registrar is responsible to the Principal and the Tonkolili District College of Health Sciences Board.

Main Responsibilities

  • Directs and coordinates college registration activities: Consults with other officials to devise registration schedules and procedures.
  • Analyzes statistical data on registration for administrative use in formulating policies.
  • Exchanges student information with other colleges.
  • Directs preparation of student transcripts and certificates
  • Prepares commencement list.
  • Directs preparation of statistical reports on educational activities for educational agencies and interprets registration policies to faculty and students.
  • Directs activities of workers engaged in transcribing and evaluating academic records of students applying for permission to enter TDCHS.
  • Coordinates dissemination of information on courses offered and procedures students are required to follow in order to obtain grade transcripts.
  • Issues official transcripts.
  • Coordinates class schedules with room assignments for optimum use of buildings and equipment.









  • The post holder must hold a University degree / MBA in Business Administration and Management/ Educational Administration / Human Resource Management/ Public Administration or equivalent experience demonstrated through previous achievements & responsibilities as others.
  • Fluent in English language.








  • Ability to apply IT skills to the use of spreadsheets and databases
  • Numerate with strong analytical and reasoning skills and able to analyse complex financial information.
  • Strong negotiation skills
  • Strong written and oral communication skills
  • Flexible approach to managing workload and coordinating work within the financial department
  • Ability to manage and motivate a group of staff to ensure objectives are met
  • Able to develop and maintain effective working relationships within and outside the Masanga Hospital
  • Good interpersonal and decision making skills
  • To communicate effectively with all levels of management and staff, both verbally and in writing, including the production of reports.











  • 3 years working experience.
  • Experience of working in a college setting.





  • Able to deliver information, ideas and opinions to internal and external audiences












  • Stakeholder management




We are looking for strong independent personalities that demonstrate enthusiasm, timeliness, innovative thinking and are honest and reliable

TDCHS values a diverse workforce and welcomes applications from all sections of the community.

Women are strongly encouraged to apply.

We offer

  • A challenging and exciting job with great responsibility
  • Diverse working environment
  • Working closely with communities
  • Courses and continuous development by local and Danish experts

 Terms and condition

The starting date of the position is 1st September, 2018. The length of the contract will be one year with possibility of extension.


 Deadline for the application is on the 14th August, 2018. An interview will take place as applications are received.


Send your application with CV and all relevant diplomas’ to the Human Resource Department

Mr Mohamed Tejan Conteh:


You are required to put Amara K. Fornah the Principal in the Cc:


***Please indicate in your application that you saw this advertisement on the Platform***