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Supply Chain Assistant/Storekepper

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Fri, 09/11/2018 - 17:00

 

Action Against Hunger is an International Non-Governmental Organization that is charitable, impartial, non-political, independent and non-profit making. Action Against Hunger overall objective in these contexts is to fight against hunger and this is achieved through the implementation of nutrition, health, food security and water & sanitation (WASH) projects. Action Against Hunger is seeking motivated, dynamic and experienced candidates for the following positions:

 

Supply Chain Assistant/Storekepper

 

DURATION OF CONTRACT: 5 Months                                        

LOCATIONS: Freetown

STARTING DATE:  15th November 2018                                       

END OF CONTRACT DATE: 31st March 2019

PROBATION PERIOD: 3 Months                                                    

SUPERVISED BY:Supply Chain Officer

NUMBER OF POSITIONS: One (1)                                                                        

NUMBER OF CANDIDATES: One (1)

 

Assignments: Provide administrative support to Supply Chain Team through archiving, scanning documents and updating the LINK procurement database and with managing the store of office supply and spare parts in Freetown Coordination office

  • Using the LINK software, create Purchase Lines and Supplier Purchase Orders according the instructions of the Supply Chain Officer
  • Support the Supply Chain Officer in handling regular procurement processes and payment procedures, such as internet, utility bill payments, P-lists, etc.
  • Update Procurement follow up file with relevant information after receiving the ordered items
  • Prepare procurement documents on paper and electronically for payment
  • Submit payment requests to finance and follow up on corrections of procurement dossiers when necessary
  • Scan and upload procurement documents onto LINK
  • Create and complete paper archives
  • Supervise the archiving of the department, complete the archiving database
  • Coordinate the transmission of archiving documents to the mission warehouse
  • Act as archiving focal point of the department
  • Work with auditors when archives are required
  • Monitor stock of fuel, stationary, hygiene materials and drinking water in Freetown office and guesthouses, alert line manager when minimum order level has been reached.
  • Complete the various dispatch documents for all items that leave the store
  • Update the procurement follow up with dispatched items
  • Maintain delivery note folder
  • Supervise preparation and charging of products and equipment.
  • Support field teams in conducting stock counting, inventory or stock disposals disposal

Support Fleet & Facility team with processing small purchases

Educational / Professional Background:

  • BSC/Diploma in  logistics and Supply Chain
  • Professional Background in  supervising fuel usage  and reporting
  • 2-3 years experiences in related field of study

Required Competence & Skills:

  • Strong computer skills (Excel, Word, Outlook Express, Internet Explorer), ability to complete reports and calculations using Excel software
  • Rigour
  • Attention to details.

 

Applicants should submit their application letters with two referees, CV and copies of professional certificates to:

Human Resources Manager             

Action Against Hunger                             

10 Sall Drive, Cockle bay                        

Off Aberdeen Road                                  

Freetown.           

 

OR                                                                                                                                                          

Administrator East Base

Action Against Hunger 

10 New Diversion, Old railway line 

Ojuku Junction, Lower Allen Town      

Freetown

 

OR

Admin Base

Action Against Hunger

Sembehun road,

Moyamba       

Or by Email: recruitment@sl-actionagainsthunger.org

PLEASE NOTE THAT A COPY OF APPLICATION LETTER, CV AND CERTIFICATES SHOULD BE SUBMITTED TO THE NGO DESK OFFICER, MINISTRY OF LABOUR, NEW ENGLAND, FREETOWN.

 

Female candidates are strongly encouraged to apply.

 

Deadline for applications:  9th November 2018. Only short-listed candidates will be contacted by Action Against Hunger for a written test and interview and please mark position applied for at the top right hand of envelop.

 

**Please indicate in your application that you saw this advertisement on the Careers.sl Platform***