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Influencing & Programme Implementation Manager

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Fri, 18/01/2019 - 17:00

This Vacancy is open to Internal and External Candidates

 

Plan International is an independent development and humanitarian organization that strives for a just world that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child.  But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected.

 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood.  And we enable children to prepare for – and respond to – crisis and adversity.  We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

 

We employ more than 9,000 people in programme countries, working with over 85,000 communities.  We have been building powerful partnerships for children for almost 80 years, and are now active in more than 70 countries.

 

Plan International Sierra Leone is committed to ensure Child Protection in all its interventions and processes. It also encourages women to apply and is an equal opportunity employer.  

 

We are currently seeking to recruit:

 

Influencing & Programme Implementation Manager

 

 

Grade:D2

Location:      Country Office

Department:  Program

Reports to:    Head of Policy and Programming

 

Summary of the position:

To provide operational oversight for designing, implementing and monitoring quality gender transformative programmes and projects, networking, influencing; and Child Sponsorship initiatives that can make the greatest contribution to realising children and youth rights and equality for girls in Sierra Leone.

Dimensions of Role

  • Leads and provides oversight support to formulate, implement, and monitor gender transformative country programmes and projects and influencing initiatives that fully align with key global purpose, Theory of change, the Country strategy, country context, and other agreed standards paying keen attention to Plan’s Core Values

  • Supervises and co-ordinate Project Managers as direct reports who are leading and managing the implementation of specific projects in the field

  • Maintain horizontal working links with technical specialist, FSICs and  other functional heads/leads

  • Works with and maintains sound and credible (win-win) partnerships that promote girl-friendly policy and practice; and culture of learning/knowledge management to improve program quality

  • Ensures that adequate technical inputs is proactively gathered internally and externally to support project delivery and reporting to donors and that essential policies including the children and youth safeguarding policy is mainstreamed and invested throughout the project lifecycle;

  • Coordinates team’s efforts to ensuring that Plan Sierra Leone meets critical project delivery KPIs including quarterly and yearly spending as well as cost recovery targets;

  • Demonstrates leadership that firmly drives Plan International’s Core values and behaviours among staff and partners

Accountabilities

Aligning implementation with Plan Policy and Influencing

  • Responsible for ensuring that Plan International’s Global Policies/Procedures for Quality Programmes and Influencing; Gender Equality & Inclusion; Child Sponsorship Child Protection and Child Sfaeguarding are fully embedded and practiced in every project and programme.

  • Responsible for seeking alignment of Plan’s programmes and projects to local policies that promote child rights especially equality for girls

  • Drive project and field initiatives that effectively support evidence based advocacy and influencing for the benefit of marginalised/excluded children and youth  especially girls

  • Intimate the Head of Policy and Programmes and Technical specialists on any emerging issues of interest to Plan that may arise on the field to support influencing initiatives towards advancement of child rights and equality for girls.

 

Program/Project Design and Implementation:

  • Coordinates field discussions, inputs and presentation of issues that need Plan’s attention and action in terms of project identification and conceptualization that fully align to Plan International’s Global purpose, Country strategy, and Program & Influencing Quality policy/procedures

  • Responsible for coordinating the development and implementation of comprehensive programs/projects plans (annual/quarterly etc.) that effectively support a coherent program/project delivery, monitoring and reporting

  • Monitor and supervise the implementation of projects to ensure timely and quality delivery

  • Establish and continually strengthen capacities of local implementing and national level partnerships for effective and efficient program/project delivery and influencing

  • Responsible, on quarterly/annual basis, for achieving and reporting on the global programmatic KPIs (Sponsorship Commitment#2, program quality, Influencing, Gender equality, partnerships etc.)

  • Responsible for maintaining good relations/communications with technical specialists and other functionaries for effective projects

  • Establish and implement intra- and inter- project   control mechanisms to build synergies and minimise risk of resource duplication and waste;

  • Coordinate timely and quality donor project reporting including both Narrative and Financial reports (reviews, technical input and grants team finalization)

  • Work collaboratively with the GSM to ensure proactive engagement with NO colleagues and in-country donors about project status timely escalating any issues;

 

Child Sponsorship

  • Develop and implement strategies for effective and efficient Sponsorship-program alignment by ensuring that our projects contribute to Sponsorship Commitment #2 at all times

 

  • Ensure Gender transformative and Influencing Outcomes are evident in all projects

  • Develop  strategic and tactical plans for  sponsorship to ensure effective and efficient  management of caseload

  • Coordinate with SSM sponsor visits to the projects in a professional and coordinated manner

  • Make quality input into sponsorship communication products (PAO, PAU)

 

Partnerships and Networking  

  • Work closely with the Head of Policy on partner issues in the field and report timely any challenges that require management attention

  • Provide support in building partnership capacities to deliver projects

  • Develop and maintain strategic relationships/partnerships with relevant governmental institutions to facilitate the influence agenda

  • Develop and maintain relationships with coalitions, civil society actors, research/academic institutions to advance Plan International’s work.

Monitoring, Evaluation, Research and Learning (MERL)

  • Proactively monitor national data and gather intelligence to assess continued relevance of Plan’s Theory of change and report on the same annually through the CS revision process;

  • Supervise and manage the MERL specialist to:

  • Establish and implement an MERL framework including KM system that effectively and credibly tracks program/project performance (results),
  • Establish effective mechanisms to promote sharing and learning among project teams, and partners including children especially girls
  • Monitor the program/project performance vis-à-vis agreed milestones and indicators and initiate action to improve where and when necessary
  • Support Head of Policy and Programmes for the development of the quarterly and annual reports against output and outcome targets
  • Participates in Technical Support Team meetings to discuss work progress and develops appropriate strategies to ensure the attainment of project/programmes objectives.
  • Support capacity enhancement of project teams and partners on MERL  
  • Generate learning from our work and disseminate knowledge and promote good practice

Staff Development

Ensure that Project Managers are guided with appropriate key performance indicators.

Ensure that Staff performances are recorded and recognized.

Provide coaching/counselling sessions for relevant staff on regular basis.

Coordinate the identification of Professional development needs and address to Head of Policy and HROD.

Recognizes and records performance of the direct reports.

Identifies professional development needs for the direct reports and assist HR in arranging appropriate staff development events for Project Managers.

Develop a pool of credible project managers who are able to take sensitive leadership roles and deliver successfully against Plan’s PQIP standards;

KEY RELATIONSHIPS

  • Works closely with and reports to the Head of Policy and Programmes

  • Liaises with the Technical Specialists, Grants Support Manager, Country Finance Manager and Logistics Manager with regards to grants projects and SPAD design/execution; and budgets respectively

  • Influences Government and the Development Actors in the field and develop effective working relationships

 

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential:

  • Functional Area Experience: Good knowledge and experience in rights-based and gender transformative programming; and influencing, MS Office (Word, Excel, Power Point etc.)

  • Experience working and collaborating with diverse sets of stakeholders in the field and communities, such as local INGOs, NGOs, government officials, communities, partners, children, local and international staff.

  • Striving for high performance: Strongly drives performance forward in programming; involves others in setting and achieving goals; creates a strong sense of purpose within own team and with stakeholders.  

  • Decision making and risk management: Sound judgments and decision-making in complex situations; alerts others to risks inside and outside the organisation; willing to make judgments about managing risks and ready to take responsibility for such judgments  

  • Influencing and Communications: Effective communicator using clear messages drawn from Plan’s work; cross-culturally adept; ready to work to influence leaders in governments,  partners and communities; can reach out and influence large groups of people; effective communicator with children and young people.

  • Building effective teams and partnerships:  Acting as a team player, even if this results in adjustment of own priorities; develops mutually trusting relationships with complex partnerships to deliver excellent programme/project outcomes.  

  • Developing people: Supports learning and a sense of mutual purpose in diverse teams; sets a strong learning culture; effective coach, adaptable to high performers and those in difficulty; uses opportunities across Plan to develop others, particularly project managers.

  • Self-awareness and resilience: Remains calm and positive under pressure and in difficult situations; aware of impact on others and adjusts own behaviour accordingly; has a positive impact on those around them; leads major change while keeping staff and partners on board  

 

  • Language: English

Desirable:

  • At least Bachelor’s degree in Development Studies, Social Sciences or any related area

  • Understands Plan’s work and Core Values and implements processes and practices that support achievement of organisational objectives

  • Knowledge of local dialects (E.g. Mende, Temne, Krio, etc.)

  • Proficiency in Microsoft Office suite, including Word, PPT, Excel and Outlook.

 

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

PLAN INTERNATIONAL’S VALUES

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.

  • Holds self and others accountable to achieve the highest standards of integrity.

  • Consistent and fair in the treatment of people.

  • Open about mistakes and keen to learn from them.

  • Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.

  • Creates a climate of continuous improvement, open to challenge and new ideas.

  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

  • Builds constructive relationships across Plan International to support our shared goals.

  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.

  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

 

  • We empower our staff to give their best and develop their potential

  • We respect all people, appreciate differences and challenge equality in our programs and our workplace

  • We support children, girls and young people to increase their confidence and to change their own lives.

 

Applications:

Last date for submission of Application (CV and cover letter) is: 18th January, 2019 by 5:00 pm

 

Interested candidates need to send their updated CV (no more than 3 pages) and a cover letter (maximum 1 page) to Sierra-Leone.Recruitment@plan-international.org on or before the closing date mentioned below. Subject line of submission mails will only bear the indication: Application for the Position of Influencing & Programme Implementation Manager


Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

 

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