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Program Coordinator

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Will be unpublished on: 
Wed, 29/01/2020 - 17:45

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Job Description

Program Coordinator, Sierra Leone

Job Title:

Program Coordinator

Reports to:

National Health Coordinator

Direct reports:

District delivery Manager (4) 

Liaises with:

All project team members, Public Health Specialist, Area coordinator, National Health Coordinator

All sector Programme Managers, Coordinators, Director of Programmes,  Country Director, Systems and HR staff

Ministry of Social Welfare, Gender and Children’s Affairs, District Health Management Team, School heads, teachers and other partner agencies

Job Location:

Freetown with travel to operational Districts

Contract Details:

fixed term

Job Purpose:

Concern Worldwide is recruiting for Program Coordinator for the Saving Lives Phase II program in Sierra Leone based in Freetown with regular travel to field sites in Western Area, Port Loko and Tonkolili. The Saving Lives Project Manager will work under the oversight of the National Health Coordinator.

Overall the role of the Project Coordinator is to provide strong management of the Saving Lives 2 program operating in Western Area, Tonkolili and Port Loko. 

The Project Coordinator will provide solid leadership and management of the District Delivery Managers and other project staff and ensure accurate and timely program planning, budgeting and reporting. S/he will be responsible for the day to day management of the district based teams, developing project plans and ensuring they are carried out, and ensuring the M&E plan is properly implemented. Approximately 60% of his/her time will be spent in the field in Tonkolili, Port Loko and Western Area carrying out supportive supervision visits to the team and 40% will be office based in Freetown. The Project Coordinator will ensure that close coordination between the health team and other sectors is maintained at all stages of the project while also maintaining positive relationships with District ministries, Consortium Partners and other district partner organisations.

Main duties & 


General Responsibilities: 

  • Promote accountability and ensure compliance with Concern’s Programme Participants Protection Policy, Anti- Fraud Policy and Humanitarian Accountability Partnership (HAP) standards, including the complaint and response mechanism (CRM), to ensure maximum protection of programme participants and the efficient and transparent use of Concern’s resources.

  • Promote Equality, especially gender, within the organisation and across programmes, in line with Concern’s Equality Policy and, and ensures targeting and project implementation is informed by How Concern Understands Extreme Poverty (HCUEP).

  • Promote and protect the reputation of Concern in external settings, ensuring that the organisation’s experience and expertise is well communicated and consistently presented, and that we are looked upon as a professional organisation, guided by organisational policies and Concern’s Code of Conduct

Specific Responsibilities:


  • Directly line manage the 4 District Delivery Managers and ensure they are appropriately managing their district teams.

  • Collaborate with Regional Public Health specialist (both Concern and partner employed) to monitor all aspects of program delivery and maintain clear information flow from National level to operational districts.

  • Support District Delivery Managers to develop fully costed annual district RMNCAH plans with DMOs in collaboration with the Public Health Specialist. 

  • Coordinate activities with other Consortium members to meet the wider objectives of the program;

  • Participate in supportive supervision in the operational districts for RMNCAH related activities, as and when needed;

  • Support the District Delivery Manager and NPHS on the delivery of training for the DHMTs;

  • Support the District Delivery managers to coordinate activities of all RMNCAH partners in the districts

  • Support all assessments for the programme by providing information and/or data as and when needed. 

  • Responsible for compiling National level reporting for internal, donor and GoSL compliance and coordination.

Programme Management

  • As the budget Holder for the Concern Worldwide Saving Lives 2 budget, track budget and ensure spending is meeting projections. 

  • Participate in Budget revision exercises throughout the project period.

  • Develop activities based budgets for each of the districts and support District delivery Managers to utilise these for day to day management of district specific implementation.

  • Support District Delivery Managers to Plan work schedules and ensure the Detailed Implementation Plan for the program is harmonised across districts

  • Be flexible and use negotiation skills in dealing with problems in the field and Concern Worldwide office levels;

  • Support the District Delivery Manager on all programme related work;


  • Attend National level RMNCAH meetings and other workshops, working groups, and coordination forums as required to ensure close coordination and collaboration as requested.

  • Any other reasonable tasks as assigned by the National Health Coordinator.

Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Program is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Person specification:

Education, Qualifications & Experience Required

effectively deliver this engagement, the applicant should meet the following requirements; 


  • At least a bachelor’s degree in Public Health, management, other related field

Experience Required:

  • At least 5 years of relevant programme management experience

  • Experience in planning and management of programs in Sierra Leone, including experience in implementing/managing RMNCAH programmes

  • Demonstrated knowledge and/or experience of having worked with district health systems

Special Skills, Aptitude or Personality Requirements:

  •  Demonstrated strong data analysis skills

  • Excellent English and Krio speaking/writing skills required.

Concern has a Staff Code of Conduct, a Programme Participant Protection Policy, Child Safeguarding Policy and the Anti Trafficking in Person policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them.  In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy, the Child Safeguarding Policy, the Anti Trafficking in Person Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment.   By signing these policies and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the policies highlighted above and agree to conduct themselves in accordance with the provisions of these two documents.


Line Manager’s name



Employee’s name





Interested candidates should apply with:

  • An application letter clearly justifying how you meet the selection criteria

  • Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom

  • must be their current or most recent employer.

  • Candidates must state the position of each referee and his/her relationship to the candidate.

  • A copy of a valid labour card must be attached to ALL applications (written or electronic)

  • Police Clearance will be required from the successful candidate


Applications should be either sent through email or by hard copy to the following addresses.

You can send through email to OR deliver in Hard copy to the below locations


The HR Department, Concern Worldwide, 20 Old Railway Line - Signal Hill, Freetown

The HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

2 New London Avenue, Off Sheriff Street, Port Loko by Advocacy Radio – Port Loko


Please mark your application as per the references stated in each position above

(by email please put the reference in the SUBJECT heading).


Closing date for receipt of applications for the above vacancy is on the 29th January, 2020




Only short listed candidates will be contacted.  PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) and sent to the Ngo Desk Officer, Ministry Of Labour, New England or emailed to email:

This is an EXCLUSIVE job advert, reposting it on other job boards, on online or offline communication channels without the written consent of is strictly forbidden and may result in legal action!